Zetafax Duo

Zetafax Duo

At the top of the Zetafax range is Zetafax Duo, which adds the power and features of Zetadocs PDF to Zetafax 2007. It provides a highly visual 'document builder' to combine and convert documents to PDFs and then send them securely by email, as well as fax.  It's ideal for creating and delivering business documents such as sales quotations, purchase orders and financial statements.

Zetafax Duo helps speed up and secure the document production and delivery processes throughout your company to save time and money, help improve customer service and support the ever growing requirements of compliance.

Users can merge documents from different sources into a single, personalized PDF which can then be sent to one or more recipients by email and by fax. Email documents are sent in PDF format using Microsoft Outlook, while fax documents are sent as TIFF images via the central Zetafax server.

Powerful automation

Zetafax Duo include features to automate the production and delivery of documents:

• Control what information sales proposals will contain, such as brochures and price lists
• Automatically merge documents onto corporate stationery
• Include personalized text in the covering email or fax coversheet
• Determine how the document is delivered: fax only, fax and email, email only, etc
• Specify whether an archive copy should be kept on the network

Fast to install, configure and roll out

Zetafax Duo can be installed and configured quickly. Its support for Windows Group Policy helps you roll out client software to the desired number of users from a central location, instead of having to go to individual desktops to install.

Intuitive to use

Once your Zetafax Duo system is installed, your users can get up to speed quickly. The Client is so intuitive that it requires little, if any training. All users' communications can be stored in a central location.

Zetafax Duo includes Software Assurance which keeps your system current with updates, upgrades and fixes, as they are released.

How it works

Zetafax Duo provides step by step document assembly through a powerful WYSIWYG user interface. This dramatically reduces the time needed to produce professional looking documents that support your corporate standards and branding. You can combine existing documents from different sources into a new template, and then use that template to convert future similar documents automatically to PDF and fax formats:

• All sales quotations can look consistent and include the right terms and conditions
• Every job recruitment interview email can include information on your company and a map of how to reach you
• Information packs of relevant brochures can be assembled in moments and look as great as glossy printed matter, but cost nothing to produce and reach your customer immediately
• Invoices and financial statements can include payment terms and details, yet take only moments to send
• Daily, weekly and monthly business reports can be circulated quickly and easily in the format that suits each recipient best

Zetafax Duo integrates fully with Microsoft Office for one click faxing and PDF emailing as part of users' daily business routine. The Zetafax Server provides native integration with Microsoft Exchange, so all faxes can be routed to and from desktops via Microsoft Outlook. PDFs can also be sent directly from the Outlook Client.

Secure

Using Zetafax's support of DDI routing, fax document delivery is point-to-point, removing the risk of document interception and misdirection. Sending a document as a PDF by email helps prevent alteration by the recipient: security options such as password protection or print prevention can be applied.

Users of Zetafax Duo have full control over the presentation of their data, because faxes and PDF files always retain the original "look and feel" when viewed or printed.